{"id":4366,"date":"2022-02-07T12:29:00","date_gmt":"2022-02-07T12:29:00","guid":{"rendered":"https:\/\/wwwstaging.keesdeboekhouder.nl\/kosten-doorbelasten-aan-je-opdrachtgever\/"},"modified":"2024-10-11T11:16:41","modified_gmt":"2024-10-11T11:16:41","slug":"charging-expenses-to-your-client","status":"publish","type":"post","link":"https:\/\/wwwstaging.keesdeboekhouder.nl\/en\/charging-expenses-to-your-client\/","title":{"rendered":"Charging expenses to your client"},"content":{"rendered":"\t\t
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When you\u2019re doing a job for a client, you may incur various costs. Things like travel costs, such as taxis or car use, but also materials, literature or shipping costs. If you\u2019ve agreed with your client that you can charge these expenses afterwards, you need to add them to your invoice. How to process these costs in your administration?<\/strong><\/p>\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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Filing in administration
<\/strong>Charged on costs is an expression for expenses that you incur when you\u2019re working on an assignment and on which you\u2019ve agreed with your client that they\u2019ll be reimbursed. For example, if you\u2019re hired to make a mural, you\u2019ll probably agree on a fixed fee for creating the artwork. In addition, you and the person who hired you have agreed that the client will pay for any materials and travel costs. Of course, you don\u2019t know what the height of these expenses is going to be until you\u2019ve finished the assignment. For you, the costs you incur are regular\u00a0business expenses<\/a>. This means that you include these in your books and that they\u2019re deductible in your administration. You can reclaim the VAT and you save the receipt. So far, so good.<\/p>\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t

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Translating expenses to invoice
<\/strong>The assignment is done and you want to draw up the invoice. But how do you add these expenses to the total amount, and what about the VAT? As a general rule, you always charge VAT on expenses to your client: it\u2019s part of the costs. The VAT percentage you should calculate is the one that applies to the main activity on the invoice, even if the expenses fall under a different VAT rate. In short: you charge the same percentage on the total amount. You add the amount of the costs excluding VAT. After reclaiming the VAT, this is the amount that you paid initially. Are you not allowed to reclaim VAT or aren\u2019t you able to? Use the amount including VAT.<\/p>\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t

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Example 21% VAT
<\/strong>The aforementioned mural is taxed with 21% VAT. You have agreed on a fee of \u20ac 2,000. The materials you purchase to make it are \u20ac 500 including 21% VAT and the train ticket is \u20ac 25.50 including 9% VAT.<\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/section>\n

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